How to Time Release an Offer Campaign (CFFL 491)

How to Time Release an Offer Campaign


Jack B:                   Jack Butala with Jill DeWitt.

Jill D:                      Hi.

Jack B:                   Welcome to our show today. In this episode Jill and I talk about how to time release, in quotations, time release an offer campaign.

Before we get into the topic, let’s take a question posted by one of our members on the on-line community. It’s free.

Jill D:                      OK. Dave asked, it’s regarding, do you want me to say the county?

Jack B:                   Sure. He’s put it in there.

Jill D:                      Las Animas County, Colorado. Can’t find the properties on Google Earth. I did a large mail order to Las Animas, is that right, Animas?

Jack B:                   Yeah, you’re saying it right.

Jill D:                      And I’m receiving a huge number of accepted offers, However Las An, now he’s, which I would too, does not a GIS system nor do they use GPS. So, this is just within the county, their information is what he’s talking about. So you must view the legal description. Boy we’ve all been here.

Some have the township range and section with northeast, northwest, etc. so you can find the quarter where the properties located and use the plat map to make a little better guess. However many of the properties that I have found, do not contain the township range section data. So you have to pull the county road map to find township and range. This is so good that he’s doing all this, cause, man we’ve done this. [crosstalk 00:01:16] He’s learning it. It’s true. This is really, really good. Then view the plat map and maybe find the section.  Still it’s very hard to find the exactly the right parcel. Does anyone here who has worked with Las Animas already have any tricks that they have learned help with this?

I have tried to call the assessor and ask for help, and they are clueless. No kidding. I’m thinking about driving there tomorrow, three and a half hours. Well, that’s not going to help.

Jack B:                   That’s the answer.

Jill D:                      I mean can you really stand there. How you gonna stand there and find it if you can’t find it on the map?

Jack B:                   Because you have a plat map.

Jill D:                      But, how do you know where to drive?

Jack B:                   So what the assessor’s gonna say, this is a, book, cause it has a book and page. So every property …

Jill D:                      Oh driving through the county. That’s true. In terms of the property, I’m like hold on …

Jack B:                   Let me start over. 99.8 % of the counties in the country are covered on, which is one of our companies. So, and Las Animas is one of those that is not. Why is it not covered? Because the county is in the Dark Ages. and RealQuest Pro, for that matter, collect data from the county. Right? I mean they literally sometimes … they have people walk in and collect data every month. Sometimes more than one time a month. And if the county’s not willing to participate or they are so unorganized or non-computerized, then it’s not included. But that’s … we always end up talking about the problem counties.

Jill D:                      I know. Why is that?

Jack B:                   Because, and Dave’s right, you know. This is in the one-half of one percent of the counties that’s not covered in the country. Which by the way, might be a reason why he’s getting so many offers coming back, because nobody’s [crosstalk 00:02:53] …

Jill D:                      This is very true. A huge number of offers cause no one is touching them.

Jack B:                   By the way, Las An … Jill and I have done incredibly well in Las Animas County over the years, flipping land.  So what I’ve done in the past and I did it, this is long before parcelfact and any type of spatial product at all. When I knew that I was buying a tremendous amount of property, I would go there. I would sit down and I would review the book and page. So, literally, on a wall, there’s a book, there’s books and books and books, book and page of flat maps. And then the pages in those books are the specific properties, and you’d flip through them just like you’d flip through a dictionary, and you’d find the plat map. This is going back to before the internet …

Jill D:                      That’s way old, yes.

Jack B:                   Some new, some urban counties, like Maricopa in Arizona, they don’t even have … they don’t keep paper anymore at all.

Jill D:                      Right.

Jack B:                   So the answer is then to sit down with the assessor, or whoever is … if the recorder is relatively seasoned, if they’ve been there for a lot of years, they know all this stuff too. You start pulling book and pages and you will find the plat map associated with it.

Jill D:                      And you get copies from them and take copies home and all that good stuff. And that solves that.

Jack B:                   You know there’s a real you get a free subscription to EarthPoint.US because the guy that owns that, has solved that too.

Jill D:                      Right.  And that’s again [crosstalk 00:04:13]if you have the township range section, that kind of thing, but if you don’t have that then you’re have to start with what you just said. Go to the county and then …

Jack B:                   For a lot of years, we had an engineer named Ethan. He’s no longer with us because his wife is a doctor, and he doesn’t need to work anymore. That’s the real truth. He raises the kids.

Jill D:                      Yeah.

Jack B:                   I talk to him on Facebook every once in a while. He’s a really good guy and he used to have a saying, because he would get asked this all the time, this exact question, or very, very different versions of it, but it’s the same question. And his answer would be, and he would look you straight in the eye, and say, “It all starts with a plat map, man.” (laughs)

Jill D:                      It does.

Jack B:                   I agree.

Jill D:                      It’s true.

Jack B:                   It doesn’t anymore. Parcelfacts solves it for you in the county, but otherwise, you probably, and I know Dave’s … Dave lives in Colorado. He’s rocking it in Colorado. I mean he’s knocking it out of the park. This is a guy who never knew about this stuff. He’s brand new.

Jill D:                      Uh-uhm.

Jack B:                   He’s got, ,,, talk about solving your own problems, like we talked about yesterday. He’s gonna get in the car,

Jill D:                      Bingo, and drive there.

Jack B:                   drive three and a half hours …

Jill D:                      Pick up the maps himself, sit down and figure it.

Jack B:                   And probably, if you need to take, look remember, you can take a picture of stuff now. Start, snap away until you’re a … until your phone’s out of film. That’s what I told.

Jill D:                      Phone’s out of film.

Jack B:                   Take a picture until your phone’s out of film. That’s what I told him last night.

Jill D:                      Oh Gosh. (laughs)

Jack B:                   On my God, Dad.  That’s what they say.

If you have a question, or you want to be on the show, reach out to either one of us on Today’s topic – how to quote unquote time release an offer campaign. This is the meat of the show.

What the hell is time release? You ever see like prescription drugs?

Jill D:                      Yes.

Jack B:                   Or any type, even over the counter drugs, you can get them where you take it and it lasts four hours or you can get time release stuff, where it’s 24 hours like allergy medicine. Right?

Jill D:                      Uh-uhm.

Jack B:                   It’s the same thing with a campaign. Let’s say you want to send five thousand offers out, to multiple counties or let’s say just one county, for people who own real estate or cars or boats or planes, or whatever you choose to do it with.

Do you want to send all five thousand out at the same time, and just get barraged with phone calls? Or do you want to time release them and send out five hundred every week, just to spread them all out?

Jill D:                      Well, I want to go crazy. I want to have my phone, like, blowing up. No, I don’t want that.

Jack B:                   So, it’s a personal preference. A guy like Luke Smith, who’s one of our top producing members, and a guy like me, we just put them in the mail. We swing hard and hope for the best.

Jill D:                      Uh-Uh. (laughs) Oh my gosh.

Jack B:                   Which is how we play golf, too.

Jill D:                      Great. Ha-ha. (laughing) Oh, geeze

Jack B:                   That’s a personal preference.  There are some, I know Jill because Jill actually …

Jill D:                      Mops up the mess. (laughing)

Jack B:                   Jill actually, Jill actually respects this business …

Jill D:                      Yes I do.

Jack B:                   Respects the sellers and …

Jill D:                      Yes I do.

Jack B:                   And actually for every reason wants to talk to them on the phone, and learn about their kids and everything, which is probably why we buy tons of real estate.

Jill D:                      Gee …. you think?

Jack B:                   She loves a time release. The fact is I don’t blast it, shotgun the thing anymore, like Luke does. I don’t think Luke’s wife mops it up either.  [crosstalk 00:07:24] So, so how do you time release it?

Well, you do, the first point is that you process the mailer itself, you know the mail merge , exactly the same way that you would process all five thousand at once. And you let the printer do it for you.

If you’re a member of Land Academy, and Landinvestors we use LetterStream, at a deeply discounted price and, you know, soon to be offers to owners here, we will cut up the … in the end you process the whole thing and you literally have,  it’s a five thousand mailer, you have ten thousand pieces of paper, because its a 2 page offer in a pdf. So you’re staring at it in the computer. You can literally scroll down ten thousand pages. Our printer and the people who work for us at Offers2Owners are sophisticated enough to know how to take that and cut it up into five hundred unit mailers and time release it.

Jill D:                      Uh-uhm.

Jack B:                   That’s the real answer here. Don’t do it yourself. Never do it yourself. It’s, if we haven’t talked about that in a while …

Jill D:                      Uh-uhm.

Jack B:                   If you have a printer, throw it away. In the end it’s going to cost you way more money [crosstalk 00:08:29]and you shouldn’t be doing that stuff anyway.

Jill D:                      When he means printer, he means like on your desk. You shouldn’t be printing out your own offers and signing them, and licking an envelope and putting a stamp on it.

Jack B:                   There are very successful people in our group who still do that. I don’t understand why. And every once in a while, one of those successful people sends me an email that says, you know I’ve disagreed with you on this point for a year and I just sent out my first campaign through LetterStream or through Offers2Owners, and man, I should have listened.

Jill D:                      Yeah. Why do you want to spend 8 hours of your time doing that? It’s what drives me crazy.

Jack B:                   By the way, why do you want to answer your own phone?

Jill D:                      Right.

Jack B:                   You should never answer your own phone. You should have a call service.

Jill D:                      People do that.

Jack B:                   It’s incredibly inexpensive. Use Patlive or JillLive or whatever you choose.

Jill D:                      Uh-uhm.

Jack B:                   So that’s how you time release an offer campaign. I’m not a fan of it, but I’m not the one who answers the phone in our company either.

Jill D:                      That’s for sure. (laughs) We stopped letting you do that a long time ago.

Jack B:                   Jill does it. Actually, once in a while she does just because she likes it.

Jill D:                      I do.

Jack B:                   I don’t understand that.

Jill D:                      I like it.

Jack B:                   A long, long time I had a sales job and a guy, our boss, this was way before the internet. And it involved door to door cold calling. I had this job for like 3 weeks. It was awful. The boss, who was real good at it, he’d like, used to say. “You know what, I’m gonna go out with you today, Steve, Jack, cause I like cold calling.” Like what? Who the hell likes cold calling?

He didn’t have to do that. He just liked it. That’s like you with …

Jill D:                      He liked it. Well, you know what? He liked it because he didn’t have to do it all day long. And his job is not dependent on it.

Jack B:                   Maybe that’s why you answer the phone once in a while. Cause you don’t have to

Jill D:                      Cause I could go, yeah no, I’m not gonna do that again.

Jack B:                   Like a grandparent.

Jill D:                      Yeah, pretty much.

Jack B:                   This is fun for an hour. Here’s the kid.

Jill D:                      You take him back. Here you go. (laughs) Oh boy.

Jack B:                   I don’t have much else to say about this. Its pretty simple.

Jill D:                      Thank goodness.

Jack B:                   The take a way …

Jill D:                      (laughs) Sorry …

Jack B:                   No, its good the take a way from this whole thing is, all kidding aside, you kind of want to time release it. Especially if you’re gonna answer the phone and you should be answering, you should be reading the script from Jill … reading the results of the people calling you back from JillLive or PatLive or whatever, and diligently calling these people back and try to put a deal together.

Jill D:                      I was gonna say to, based on the response that you get, you’re gonna dial it up and dial it down. Say you’re doing a time release campaign like Jack just said, and you have a thousand letters going out a week, not crazy.

Jack B:                   I think that’s crazy.

Jill D:                      And you can [crosstalk 00:11:05] sit and …

Jack B:                   That’s too many.

Jill D:                      Well OK, five hundred.  Well so let’s just ,,, whatever the number is, based on the volume you can dial it up or dial it down on what you can handle. Now what your response is. And it’s really, that’s really the key too I gotta say in viewing. You gotta do these consistent time release offer campaigns. You can track your results and that will really help you be really effective if you know that … all right five hundred a week meant I got an average of, you know, thirty calls and I liked 5 of those, [crosstalk 00:11:41]and I bought 3, exactly. Now I know, all right, I know exactly what to do with this property type in this area and, I can plan my year, you know. Plan, you can really consistently plan your income almost, you know, based on what you can handle.

Jack B:                   Every once in a while I do a deal review call consulting call with somebody who says, “You know, I sent these letters out and, uh, I’m, they’re just buying the property that I thought I would buy.” This happens once every 6 months. Not exaggerating.

And so I ask the same questions. Here they are. Are you answering your phone? Yes. How many calls  you have to return right now? Nineteen. Well, that’s why you’re not doing any deals.

Jill D:                      Yeah.

Jack B:                   Seriously. Or here’s another one. Are you getting a bunch of calls? Yes. Are you answering your phone? Yes. Do you have a bunch … on your caller ID do you have, like, twenty-two calls where they have just called and the number’s there, and they’ve hung up? Oh yeah, I have a ton of those. Call those people back.

Jill D:                      Uh-uhm.

Jack B:                   Hopefully you have … you’re not using your own personal cell phone. It’s a real specific number. The only reason they would call at all is because they got your number.

Jill D:                      Right.

Jack B:                   So every time you send a mailer out, you want to double the amount of property you buy. You’re gonna get a call, a lot of people call and they just hang up. So there’s ten or fifteen or twenty numbers in there, call them back and say hey I noticed I got your number on the caller ID. I’ve heard Jill this, do a deal right there. I got your number on the caller ID. I think you hung up. I’m sure that you’re responding to the letter. I really like to buy your property, for the number that I put in that offer … Oh yeah, thank you so much for calling me back.  That’s what happens 9 times out of 10.

Jill D:                      And yeah be efficient, by the way. This is not the time to really chat and stuff. You’ve got ninety people to call back. You need to call them all back, get all the information, put it in a spreadsheet and be efficient.

Jack B:                   Or CRM.

Jill D:                      Right.

Jack B:                   Or whatever methodology you use.

Jill D:                      So yeah. Thank you.

Jack B:                   So in the end, time release your offers, and answer your phone, or go through the script from the person that answered it, the results of it, and make sure you call everybody back. You have to work it. You gotta, you have to solve your own problems there.

Jill D:                      That’s true.

Jack B:                   That’s gonna be the theme this week. Solve their own problems.

Jill D:                      Exactly.

Jack B:                   Join us in another episode where Jack and Jill discuss how to use information, that’s me, …

Jill D:                      And inspiration, that’s me, …

Jack B:                   To get just about anything you want.

Jill D:                      We use it every day to buy property for half of what it’s worth and sell it immediately.

Jack B:                   You are not alone in your real estate ambition.

Jill D:                      That was good.

Jack B:                   It was.

Jill D:                      That was a really …

Jack B:                   Actually, that was …

Jill D:                      What, where’d that come from?

Jack B:                   What, the topic?

Jill D:                      Yeah, were you talking to somebody about that?

Jack B:                   No, I just, we were at the lunch that one day, brainstorming about topics and I just …

Jill D:                      It just came to you.

Jack B:                   Yeah.

Jill D:                      I like it when that happens.

Jack B:                   Me too.  (laughs) You sound all sultry about it.  [crosstalk 00:14:27]

Jill D:                      What’s coming to you, right now?

Jack B:                   Oh, I like it when that happens.

Jill D:                      I like it when you just get these crazy ideas. (laughs)

Jack B:                   Oh, it’s all steamy in here.

Information and inspiration is to buy undervalued property.

                               We’ll stop it while we’re ahead.


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